A visitor management system: unstaffed and impersonal visitor registration?

In a professional setting, we often associate hospitality with a receptionist warmly greeting visitors. Therefore, an unstaffed, digital reception might seem contrary to a heartfelt welcome. Nevertheless, more and more companies are opting for a receptionist-free visitor management system, not just for cost savings, but primarily due to the benefits outlined below.

A visitor management system for efficient visitor registration

A digital reception significantly reduces waiting times: no more queues at the reception desk, no waiting for the receptionist to finish a phone call, and most importantly, continuous availability. With a sophisticated visitor management system, visitor registration becomes effortless. Visitors can quickly and easily register via a kiosk, and the host receives a notification on their smartphone, no matter where they are in the company. This drastically reduces wait times, ensuring visitors always know what to expect.

A smart visitor management system ensures a pleasant visitor experience

A digital reception with a visitor management system registers visitors uniformly. The reception quality remains consistently professional for every visitor at all times and can accommodate five languages—something a receptionist cannot guarantee. Shortly after the visitor arrives and registers, the host will personally and warmly welcome them. The host stays informed via notifications on their smartphone, preventing any embarrassing mistakes.

A visitor management system enhances privacy in visitor registration

At the reception, confidentiality is a concern, as the reason for an appointment should remain private between the host and the visitor. A digital reception ensures a secure visitor register compliant with GDPR regulations. Equally important is protecting your own know-how and ideas: every visitor is required to sign a confidentiality agreement. This process is straightforward: digital and completed with just a few clicks.

Related

Office

Lost and stolen devices: How to close the gateway to data breaches and leaks

Recent data doesn’t lie: only 7% of IT security leaders consider lost or stolen devices a serious risk, yet these missing IT assets account for 17% of data breaches (Forrester Research’s 2023 State of Data Security report). This disconnect reveals a critical vulnerability in data protection: the overlooked threat of devices such as smartphones, computers, laptops, and USB drives falling into the wrong hands.
1699370220 ago
Office

(R)evolution in the workplace?

With more than 1,500 customers and over 300,000 users spread over 5 countries, technology company Bringme is involved in a wide range of small and large businesses. According to Bringme, there is clearly a small revolution going on in the workplace: organisations are realising that several evolutions are permanent, which forces them to make structural changes. Below you can read overview of the most striking trends and the resulting opportunities. CEO Jo Vandebergh shares his insights.
1615969980 ago
Office

Here’s how a virtual reception benefits your company

Now that far fewer employees work in the office and far fewer customers are visiting, more and more companies are working with a virtual reception. And that’s understandable; it’s the easiest way to welcome visitors, customers, and suppliers and to implement the corona measures automatically. But did you also know that such a virtual reception solution gives your company a lot more than just a safe, properly functioning reception area? You can also save a lot of money with it.
1612347420 ago